SHARE SCHEDULE WITH YOUR SUPPLIERS, CARRIERS (OR BUSINESS CLIENTS) AND LET THEM ADD APPOINTMENTS TO AVAILABLE TIME SLOTS
YARD MANAGEMENT SYSTEM
Fast & effective Yard Managing app for your warehouse
ORGANIZE YOUR YARD BY ELIMINATING TRUCKS QUEUES, PLAN EACH TRANSPORT AND INCREASE warehouse efficiency by up to 25%
START INSTANTLY WITHOUT INSTALLATION. APP WORKS IN WEB BROWSER. NO LAGS, no hangs even with a large amount of data (which makes it #1 in the market)
YARD MANAGEMENT
DEFINE OPERATIONS (DELIVERIES, PICKUPS AND CUSTOM), LIMITS, AVAILABLE TIME SLOTS AND PERIODIC (RECURRING) APPOINTMENTS
DEFINE WHAT DATA IS REQUIRED FROM SUPPLIERS / CARRIERS (E.G. ORDER NUMBERS, CARGO, DOCUMENTS)
MANAGE DOCUMENTS AND UPLOAD REAL-TIME PHOTOS (HELPFUL TO E.G. DOCUMENTING CARGO DAMAGES)
I WANT TO TRY
HOW IT WORKS - STEP BY STEP
- At first, you set operations (e.g. delivery, pickup or custom), warehouses & docks/ramps
- Second, you choose the possible loading units (packages, pallets, containers, etc.)
- You determine time slots for deliveries (pickups) with your own limits (e.g. max 30 pallets on Mondays 8:00 - 10:00)
- You send a link to to suppliers / carriers (or customers)
- Suppliers books the date and time slot (from all of the available ones) by entering the data you require (e.g. driver details, quantity of goods, contact information)
- The appointment appears in the calendar (schedule)
- On the scheduled day, the vehicle with the goods arrives at the yard
- If the driver was too late - system remember this fact (for future statistics)
"WHC" YARD MANAGEMENT SYSTEM - FEATURES
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Appointment scheduling for deliveries (unloadings), pickups (loadings), and other custom warehouse operations
The software enables easy addition of appointments to the schedule by both the logistics department and the supplier/carrier. The supplier's appointment addition process is configurable. Apart from deliveries and pickups, the software allows you to define other warehouse event types during the configuration stage. -
Appointment scheduling and management with filters
The clear appointment schedule allows for easy viewing, editing, adding, and deleting of all appointments. The software provides two modes for schedule display, i.e., a modern timeline and a classic tabular calendar. The schedule has an elaborate filter system to find specific appointments, such as by supplier, warehouse, warehouse gate, warehouse event type, loading unit (cargo unit), statuses, and comments. Filters can be saved as bookmarks for future reference. -
Loading unit (cargo unit) management
The software allows defining any loading units, such as pallets, containers, and parcels, with a base loading unit quantity. Defining the base loading unit helps estimate the delivery size and predict the unloading time at each stage. -
Appointment limits module
The software enables setting appointment limits at multiple levels and under various criteria, such as the maximum number of appointments per day or the maximum pallets on specific days or at specific times. It also allows for setting limits for specific suppliers, delivery times, or warehouse gates, among others. -
Warehouse and warehouse gate management
The software enables defining and managing an unlimited number of warehouses and warehouse gates assigned to these warehouses. Each appointment must be assigned to a specific warehouse or both the warehouse and the gate. The supplier or logistics department can select the warehouse and gate during appointment creation, and gate selection can happen automatically based on the current load. -
System user management
The software enables creating new users without any restrictions and assigning them specific roles, such as supplier, warehouseman, logistician, or administrator. The software allows creating custom roles with precise rights. The system allows external companies to register and schedule appointments, and each supplier is assigned an account manager/guardian in the system to handle appointment requests. The software also logs all actions performed and annotates them with the exact time and user for future reference. -
Pickup scheduling for customer orders from the warehouse
The software enables customers to pick up goods based on an order and registers such pickups as appointments. Orders can be imported in bulk from your system. -
Multi-language support
The software can be configured to support multiple languages, allowing users to interact with the system in their preferred language. This is particularly useful for international organizations or those with multilingual teams.
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Time Slots (Time "Ranges")
Our software enables you to define time slots for various days of the week, and even for specific dates if necessary. For instance, on Mondays, there can be three time slots: 7:00-12:00, 12:00-16:00, and 16:00-20:00, while on Fridays there are only two: 7:00-12:00 and 12:00-15:00. Moreover, on exceptional days like New Year's Eve, we may have only one morning window from 7:00-12:00. Our system allows for flexible and customizable time slot configurations. -
Load Balancer
Our software can operate in a load balancer mode, where each new appointment is automatically allocated to an available dock or ramp. This ensures a balanced workload across all docks, optimizing the efficiency of the logistics operation. -
Appointment Process - Any Configuration
Our system provides complete flexibility in appointment scheduling. You can choose to allow suppliers to schedule their own appointments in available time slots, or have the logistics department enter appointments manually, or even eliminate the need for appointment confirmations altogether. In addition, different appointment processes can be defined for deliveries and pickups, with customized data requirements and configurable status paths. For example, if a transport is delayed, the system can automatically change the appointment status to "late" or "undelivered." Our software can be tailored to meet your specific appointment process needs. -
Appointment Data - Any Format
Our software allows for the collection of any data required as part of the appointment. This can include phone numbers, chat numbers, or even personal files like photos. You can define specific data requirements for each appointment, and hide certain data from suppliers, such as internal remarks from logistics personnel. Our system is designed to capture all necessary appointment data and ensure seamless communication between all parties. -
Email Notifications
Our Yard Management App includes an email notification system that alerts suppliers to important events, such as changes to delivery dates or appointment comments. Status changes can also trigger automatic email notifications to relevant parties. You can configure the email notification system to meet your specific needs. -
Reports
Our system provides detailed reporting capabilities, including average unloading time reports, top 30 unpunctual suppliers reports, and comparative appointment number reports. With our comprehensive reporting tools, you can easily identify areas for improvement in your logistics operation. -
Recording of Delays and Undelivered Transports
Our software automatically records delays and undelivered transports by changing the appointment status after a configurable time period has elapsed. This ensures that logistics personnel are aware of any issues and can take appropriate action to resolve them. The system is highly configurable to meet your specific needs. -
Attachments inside appointments
Our app can store any file e.g, delivery note, invoices, photos of the damaged goods ect.
YARD MANAGEMENT - LET'S TALK ABOUT BENEFITS
- Improved operational efficiency in the warehouse or factory
- Streamlined INBOUND/OUTBOUND operations planning eliminates frustrating traffic queues and delays at the unloading yard
- Established and structured rules and procedures, including deadlines, time slots, and orderly flow of information, make it easier to maintain a schedule
- Shifting the responsibility of making appointments to suppliers frees up valuable resources, allowing employees to focus on other activities
- Precise measurement and reporting of loading and unloading times using software helps identify and eliminate bottlenecks, reducing mistakes, and delays
- Predictable operations enable wise and effective management, including scheduling of work and vacations for warehouse and factory employees, improving employee morale and reducing turnover
- Reduced risk of mistakes and delays with a structured, predictable process
- Yard Management System ensures an equal workload and reduces waiting times for truck drivers
- Professional and reliable cooperation with structured and predictable processes builds credibility with partners, leading to referrals, new customers, and growth opportunities
- A structured, automated, and computerized process facilitates scaling the business easily
CUSTOMER CASE STUDY
WAREHOUSES ON 28 CZERWCA AND POLNA, POZNAN, POLAND
Patiimaks company
As a result of the inauguration of a new warehouse, the proprietor of the e-commerce platform patiimaks.pl was seeking an efficient system to automate their operations, including the coordination of deliveries. The fundamental installation was completed within a month. Following several months of integration, the warehouse's efficacy increased by 30-40%.
TEST FREE DEMO
COMPANIES' OPINIONS ABOUT THE SOFTWARE
"We thought about the ordering of deliveries for a longer period of time (...) BC Software's system was customized for our specific needs. The effects were not immediately visible but eventually after 2 months the performance noticeably increased (no delays, etc.)." ~ Owner of Patiimaks.pl
"I must admit that 'putting up' the system took much longer than we expected, while thanks to the company's commitment we removed all the resulting problems and at the moment there is a noticeable improvement in performance (we generate significant savings)."
"In the initial phase of discussions about the software there were a few doubts about the implementation in our rather unusual warehouse (...) In the end, the operation of the warehouse is better organized and works much more efficiently." ~ Frupo store owner
COMPETENT TEAM OF SPECIALISTS
Mateusz But
Management, Front-end Developer
Management, Front-end Developer
Entrepreneur with 5 years of experience.
Graduated from Poznan University of Technology with a degree in Computer Science
Maksym Chocieszyński
Management, Backend Developer
Management, Backend Developer
9 years of experience in running companies.
15 years as a programmer, first software created at the age of 12
We are winner of start-up competition organized by Poznań Science and Technology Park.
This is our current partner.
